Jobs in Kenya - Procurement Officer
14:50Micro – Enterprises Support Programme Trust (MESPT)
Contribute to poverty eradication
Are you looking for an opportunity to contribute to poverty eradication and at the same time love what you do?
You are at the right place!
Read on and see how you can become part of a leading development organization in Kenya that is focused on poverty reduction through sustainable micro-enterprise development activities.
Micro-Enterprise Support Programme Trust (MESPT) was established in 2002 by the Government of Kenya and the European Union to continue with the activities of the Micro-Enterprises Support Programme (MESP), previously implemented by the founders between 1997 and 2002.
In 2012, the European Union relinquished its rights as a founder and passed those rights to the Danish Representation in Nairobi.
The mandate of MESPT is alleviation of poverty and creation of employment through support of micro, small and medium enterprises.
Building on MESPT’s vision and our great success over the past 13 years, the organization has set its eyes on an exciting growth plan into the future as articulated through our new brand and strategy.
It is against this background that we are looking for high quality individuals to join our existing team of inspired and talented professionals at MESPT and be part of our growing and exciting future.
Overall Job Purpose:
Reporting to the Head of Finance and Administration, the jobholder manages sourcing activities on a for entire procurement function day-to-day basis and executes standardized strategic sourcing processes focusing on value for money
Duties & Responsibilities:
- Provide advisory services to line managers and project teams on procurement of all goods; works; service and logistical matters;
- Maintains and updates bi-annually an approved list of registered suppliers required by MESPT;
- Prepare and implements a Procurement Plan;
- Prepare, publishes and distributes clear technical specifications for procurement of goods and services including invitations to tenders; pre-qualification documents and invitation for expression of interest;
- Coordinate the receiving and opening of tender documents; and coordinate the evaluation of tenders, quotations and proposals;
- Prepare contract documents, variations and modifications in line with award decisions;
- Develop and implement a mechanism for use organization wide for measuring and improving purchasing performance.
- Participate in supplier qualification and selection process by developing a supplier evaluation system;
- Ensure that MESPT has reliable and efficient suppliers with documented quality systems and a sound financial base.
- Participate in the review and development of contracting strategies through analysis of the value chain and identifying new opportunities for procurement efficiencies.
- Formulates Service Level Agreements in consultation with other departments to meet the expectations of internal customers;
- Monitor Service Level Agreements management by user departments to observe consistency and ascertain that MESPT is getting value for money from procured services or products;
- Pursue and develop cooperative relationships and interchange of information between the procurement function and other departments of the Trust with a view to giving exceptional customer service.
- Ensure adherence to the procurement procedures as required by procurement policy and grant agreement.
- Conduct market surveys and analysis which will assist in monitoring and forward planning for supplies
- Ensures smooth supply chain procedures within the and coordination among staff to ensure successful requisition
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